Working for a European charity specialising in the medical industry, you will join an innovative and highly regarded team of professionals who are experts in their field.
You will support the planning and delivery of their flagship Annual Meeting, alongside other specialist conferences and summits throughout the year.
Working within a small but dedicated team, this is an exceptional opportunity to gain hands-on experience across the full event lifecycle — from logistics and programme coordination to supplier liaison and on-site delivery. The role is ideally suited to a recent graduate with a strong interest in events or project management.
The position requires outstanding communication, organisation, and attention to detail, alongside a high level of professionalism.
A minimum of a Bachelor’s level degree is preferred.
This role will be offered on a hybrid basis with 2 days in their Windsor office and 3 remote working days.
Salary £28,000 – £29,000 per annum. Benefits include 28 days holiday plus bank holidays, private healthcare, employee discount schemes, and ongoing training and development.
Duties:
- Project assistance to the Events Team Managers
- Act as a first point of contact for event-related enquiries
- Support with faculty management – invitations, CVs, accommodation, and travel
- Assist with updating online event programmes and key pages (general info, industry, etc.)
- Registration processing as required
- Assist with venue research and supplier coordination – including catering, housing, transport, and social programmes
- Support the event accreditation management process
- Conduct event market research
- Help create and distribute event materials, liaising with internal teams and external suppliers
- Provide delegate and industry registration support – including administering grants/fellowships, joining instructions, and post-event surveys
- Support on-site event delivery as required (some international travel may be involved)
Skills and Experience required:
- Ability to deliver effective administrative and organisational support across multiple projects
- Excellent written communication and strong attention to detail
- Confident interpersonal skills – able to build and maintain relationships with a wide range of stakeholders
- Strong interest in event management and/or logistics
- Comfortable working to deadlines and remaining resilient under pressure
- Good problem-solving skills with initiative to work independently when needed
- Proficient in IT and online tools – including document creation and editing
- Comfortable using social media platforms to promote events and activities
- Highly organised, with the ability to prioritise workload effectively
- Flexible, collaborative, and team-oriented approach
- Desirable – experience working in events and/or with medical professionals
